Work should flow
ToolsSync digitises the way small and mid-sized teams actually work, without turning it into a giant software project.
None of these is the problem. Owning all of them is.
Free consultation 20 minutesHow work usually starts
None of this is anyone’s fault. Every step was added by a reasonable person solving a real problem on a busy day. The trouble is that nobody ever removed one.
It works. Until it doesn’t.
You don’t need more people to manage the process.
You need the process to manage itself.
Nobody here is arguing that software replaces people. The work still needs someone who knows the machine, the customer and the shortcut. What it doesn’t need is the same number typed into four places by four different people.
One job, end to end
Order received
1 / 9 stations
Keep scrolling
Every station leaves one record. Nobody re-types it.
What are you paying for?
Hover a tile to see what it costs per user. Tap the apps you use. Prices are per user, per month.
Total per month for a team of 45
€0
No apps selected yet
What can you actually digitise?
We start with how your team works today. Then we work out what should happen on its own.
Before and after
Below is one workflow, drawn as it usually runs and as it could run. We don’t delete anything. The steps that mattered are still there. The duplicates merge, and the waiting disappears.
How it runs today
12 steps
How it could run
5 steps
Example workflow
For manufacturing
Production, purchasing, stock and quality should be looking at the same information. Not four versions of it, agreed over the phone at eleven o’clock.
18 mm steel sheet
Raised before the job starts, not during it
Valve housing · 250 units
Reason: material waiting
A delay with a reason is a plan. Without one it’s a rumour.
Inspection · dimensional check
Recorded against the batch, not a signed sheet in a folder
For warehousing
Not a 3D warehouse with spinning pallets. A map of bins, a scanner in someone’s hand, and a number that is right because it was recorded where the work happened.
Scan location
A-03-17
Location confirmed
One job, end to end
SO-4471 is the order the rail above was carrying: three hundred units for Ashgrove Ltd. It passed through five sets of hands and nobody retyped it once. Every code below was already in the system before anyone thought to ask where the job had got to.
Show us the mess
Pick whichever is closest. There is no wrong answer here, and the last one is the most common.
Tailored, not custom everything
We don’t start by showing you forty-seven features. We start by asking how work moves through your company today, and then we watch. The answer people give and the thing people do are rarely the same.
01
We map the process as it actually runs, including the parts that only work because someone remembers to check.
02
Not every existing step deserves to survive digitisation. Some exist because a system used to be slow, and the system is gone.
03
Then we build around the improved workflow, so the system fits the business rather than the other way round.
Same work, fewer crossings
How it runs
We won’t put a timeline on this page, because a timeline written before anyone has seen your process is a guess with a number on it. Here is the shape of the work instead.
We sit with the people doing the work. Not only with the people who describe it.
Digitising a bad process gives you a fast bad process. We take that part seriously.
Starting with the workflows that create the most friction, so the benefit is obvious early.
The system only works if the people using it are comfortable. That is a real part of the job, not a handover email.
The first version is not sacred. It is the version that teaches everyone what the second one should be.
The software underneath
Odoo gives us a broad set of business building blocks: inventory, manufacturing, purchasing, sales, accounting and CRM. So we are not rebuilding a stock ledger from scratch just to solve a receiving problem.
Its documentation covers multiple warehouses and replenishment between them, receipts and deliveries in one, two or three steps, reordering rules, make-to-order and a master production schedule. Manufacturing works the same way, in one, two or three steps, with lot and serial tracking. Receipts, transfers, adjustments and RFID can all be driven by barcode.
ToolsSync is the layer that makes those blocks fit your business. That is the part that decides whether anyone actually uses it.
Fitted to
Built on
Capabilities above verified against Odoo 19.0 documentation.
Why this costs less to run
We are not going to claim a percentage. What we can do is show you the bill itself, because the difference is not a discount we are offering. It is a set of costs we do not have.
What the build is made of
We use proven building blocks where possible and customise around them only when it genuinely improves the workflow. Every custom piece is something somebody maintains later, so it has to be worth it.
Where it comes from, and who answers.
Customers order from you directly, and it arrives where your warehouse is already looking.
For the customers who do not check out online, but who decide in about eight seconds anyway.
An assistant for the site and the phone. In development.
Questions
Usually on the first call, usually in this order, and usually before anyone mentions software.
No. The first step is working out what is worth keeping. Some tools are doing a good job and should simply stop being re-typed into. We connect or replace things only where it actually improves the workflow.
Manufacturing and warehousing are where we are starting, because that is where handoffs pile up fastest. The same approach works wherever work moves through repeatable processes, approvals and handoffs.
No. Smaller teams often benefit more, because the same few people are handling sales, purchasing, stock, operations and admin. When one person is the handoff, removing a step gives them their week back.
Yes, and that is the starting point. We look at how you work today, then identify what should stay as it is, what should change, and what can happen automatically. We are not trying to make your company look like a demo.
The system should be shaped around the business. But we avoid customising for its own sake: every custom piece is something to maintain later, so it has to earn its place by removing real friction.
We often build on Odoo because it covers a lot of ground out of the box: inventory, manufacturing, purchasing, sales, accounting and CRM. But the conversation starts with your workflow, not with a subscription. If a different foundation fits better, we will say so.
Yes, and it is usually the right way to start. Picking the workflow that causes the most friction proves the approach on something people already care about, and it means the team learns the system on familiar ground.
Last thing
Tell us how work gets done. Send us the workflow that currently lives in a spreadsheet, an inbox, a WhatsApp group or someone’s head.
One workflow is enough to start a useful conversation
Sent
Your enquiry has reached us.
We will come back to you within 24 hours on a working day. Twenty minutes and one workflow is all the first call needs.